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Payroll & Timekeeping Clerks
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CheckoutCareers.com
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Payroll & Timekeeping Clerks
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Compile and post employee time and payroll data. May compute employees' time worked, production, and commission. May compute and post wages and deductions. May prepare paychecks.
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Degrees
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Abilities
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Near Vision| | The ability to see details at close range (within a few feet of the observer). |
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Oral Expression| | The ability to communicate information and ideas in speaking so others will understand. |
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Written Comprehension| | The ability to read and understand information and ideas presented in writing. |
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Oral Comprehension| | The ability to listen to and understand information and ideas presented through spoken words and sentences. |
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Deductive Reasoning| | The ability to apply general rules to specific problems to produce answers that make sense. |
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Mathematical Reasoning| | The ability to choose the right mathematical methods or formulas to solve a problem. |
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Information Ordering| | The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). |
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Inductive Reasoning| | The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). |
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Written Expression| | The ability to communicate information and ideas in writing so others will understand. |
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Category Flexibility| | The ability to generate or use different sets of rules for combining or grouping things in different ways. |
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Number Facility| | The ability to add, subtract, multiply, or divide quickly and correctly. |
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Problem Sensitivity| | The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. |
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Speech Clarity| | The ability to speak clearly so others can understand you. |
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Speech Recognition| | The ability to identify and understand the speech of another person. |
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Selective Attention| | The ability to concentrate on a task over a period of time without being distracted. |
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Flexibility of Closure| | The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material. |
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Perceptual Speed| | The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object. |
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Memorization| | The ability to remember information such as words, numbers, pictures, and procedures. |
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Speed of Closure| | The ability to quickly make sense of, combine, and organize information into meaningful patterns. |
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Time Sharing| | The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources). |
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Wrist-Finger Speed| | The ability to make fast, simple, repeated movements of the fingers, hands, and wrists. |
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Auditory Attention| | The ability to focus on a single source of sound in the presence of other distracting sounds. |
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Trunk Strength| | The ability to use your abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing. |
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Finger Dexterity| | The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects. |
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Fluency of Ideas| | The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity). |
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Manual Dexterity| | The ability to quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble objects. |
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Control Precision| | The ability to quickly and repeatedly adjust the controls of a machine or a vehicle to exact positions. |
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Arm-Hand Steadiness| | The ability to keep your hand and arm steady while moving your arm or while holding your arm and hand in one position. |
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Far Vision| | The ability to see details at a distance. |
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Visualization| | The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged. |
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Extent Flexibility| | The ability to bend, stretch, twist, or reach with your body, arms, and/or legs. |
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Originality| | The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem. |
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Stamina| | The ability to exert yourself physically over long periods of time without getting winded or out of breath. |
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Visual Color Discrimination| | The ability to match or detect differences between colors, including shades of color and brightness. |
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Hearing Sensitivity| | The ability to detect or tell the differences between sounds that vary in pitch and loudness. |
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Interests
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Conventional| | Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow. |
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First Interest High-Point| | Primary-Rank Descriptiveness |
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Second Interest High-Point| | Secondary-Cutoff/Rank Descriptiveness |
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Enterprising| | Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business. |
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Realistic| | Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others. |
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Investigative| | Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally. |
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Social| | Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others. |
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Artistic| | Artistic occupations frequently involve working with forms, designs and patterns. They often require self-expression and the work can be done without following a clear set of rules. |
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Knowledge
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Clerical| | Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. |
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Customer and Personal Service| | Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. |
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Mathematics| | Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications. |
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Administration and Management| | Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. |
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Computers and Electronics| | Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. |
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English Language| | Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. |
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Economics and Accounting| | Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data. |
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Personnel and Human Resources| | Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. |
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Education and Training| | Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects. |
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Communications and Media| | Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media. |
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Law and Government| | Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. |
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Psychology| | Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders. |
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Sales and Marketing| | Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems. |
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Telecommunications| | Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems. |
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Production and Processing| | Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods. |
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Mechanical| | Knowledge of machines and tools, including their designs, uses, repair, and maintenance. |
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Public Safety and Security| | Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions. |
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Philosophy and Theology| | Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture. |
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Sociology and Anthropology| | Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures and their history and origins. |
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Foreign Language| | Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation. |
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Engineering and Technology| | Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services. |
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Geography| | Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life. |
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Design| | Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models. |
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Therapy and Counseling| | Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance. |
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Transportation| | Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits. |
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Chemistry| | Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods. |
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Medicine and Dentistry| | Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures. |
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Biology| | Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment. |
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Fine Arts| | Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture. |
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History and Archeology| | Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures. |
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Food Production| | Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques. |
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Wages
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| District of Columbia | $38,730.00 |
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| North Carolina | $28,890.00 |
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| South Carolina | $28,600.00 |
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| Virgin Islands | $21,480.00 |
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Related Careers
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Billing, Posting, & Calculating Machine Operators| | Operate machines that automatically perform mathematical processes, such as addition, subtraction, multiplication, and division, to calculate and record billing, accounting, statistical, and other numerical data. Duties include operating special billing machines to prepare statements, bills, and invoices, and operating bookkeeping machines to copy and post data, make computations, and compile records of transactions. |
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Mail Clerks & Mail Machine Operators, Except Postal Service| | Prepare incoming and outgoing mail for distribution. Use hand or mail handling machines to time stamp, open, read, sort, and route incoming mail; and address, seal, stamp, fold, stuff, and affix postage to outgoing mail or packages. Duties may also include keeping necessary records and completed forms. |
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Marking Clerks| | Print and attach price tickets to articles of merchandise using one or several methods, such as marking price on tickets by hand or using ticket-printing machine. |
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Procurement Clerks| | Compile information and records to draw up purchase orders for procurement of materials and services. |
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Statistical Assistants| | Compile and compute data according to statistical formulas for use in statistical studies. May perform actuarial computations and compile charts and graphs for use by actuaries. Includes actuarial clerks. |
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Skills
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Active Listening| | Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. |
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Reading Comprehension| | Understanding written sentences and paragraphs in work related documents. |
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Time Management| | Managing one's own time and the time of others. |
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Critical Thinking| | Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. |
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Speaking| | Talking to others to convey information effectively. |
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Learning Strategies| | Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things. |
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Writing| | Communicating effectively in writing as appropriate for the needs of the audience. |
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Mathematics| | Using mathematics to solve problems. |
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Active Learning| | Understanding the implications of new information for both current and future problem-solving and decision-making. |
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Judgment and Decision Making| | Considering the relative costs and benefits of potential actions to choose the most appropriate one. |
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Coordination| | Adjusting actions in relation to others' actions. |
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Social Perceptiveness| | Being aware of others' reactions and understanding why they react as they do. |
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Instructing| | Teaching others how to do something. |
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Monitoring| | Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. |
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Complex Problem Solving| | Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. |
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Service Orientation| | Actively looking for ways to help people. |
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Equipment Selection| | Determining the kind of tools and equipment needed to do a job. |
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Persuasion| | Persuading others to change their minds or behavior. |
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Negotiation| | Bringing others together and trying to reconcile differences. |
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Operations Analysis| | Analyzing needs and product requirements to create a design. |
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Management of Financial Resources| | Determining how money will be spent to get the work done, and accounting for these expenditures. |
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Management of Material Resources| | Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. |
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Troubleshooting| | Determining causes of operating errors and deciding what to do about it. |
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Operation and Control| | Controlling operations of equipment or systems. |
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Systems Analysis| | Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes. |
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Management of Personnel Resources| | Motivating, developing, and directing people as they work, identifying the best people for the job. |
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Systems Evaluation| | Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system. |
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Technology Design| | Generating or adapting equipment and technology to serve user needs. |
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Quality Control Analysis| | Conducting tests and inspections of products, services, or processes to evaluate quality or performance. |
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Equipment Maintenance| | Performing routine maintenance on equipment and determining when and what kind of maintenance is needed. |
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Operation Monitoring| | Watching gauges, dials, or other indicators to make sure a machine is working properly. |
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Programming| | Writing computer programs for various purposes. |
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Installation| | Installing equipment, machines, wiring, or programs to meet specifications. |
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Repairing| | Repairing machines or systems using the needed tools. |
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Science| | Using scientific rules and methods to solve problems. |
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Tasks
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| Process and issue employee paychecks and statements of earnings and deductions. |
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| Compute wages and deductions, and enter data into computers. |
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| Compile employee time, production, and payroll data from time sheets and other records. |
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| Complete time sheets showing employees' arrival and departure times. |
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| Post relevant work hours to client files to bill clients properly. |
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| Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies. |
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| Verify attendance, hours worked, and pay adjustments, and post information onto designated records. |
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| Distribute and collect timecards each pay period. |
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| Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance. |
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| Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records. |
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| Prepare and balance period-end reports, and reconcile issued payrolls to bank statements. |
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| Issue and record adjustments to pay related to previous errors or retroactive increases. |
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| Keep informed about changes in tax and deduction laws that apply to the payroll process. |
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| Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments. |
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| Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions. |
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| Coordinate special programs, such as United Way campaigns, that involve payroll deductions. |
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Tools
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| Calculators or accessories |
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| 10-key calculators |
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| Desktop computers |
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| Mainframe console or dumb terminals |
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| Computer terminals |
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| Personal computers |
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Technology
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| Accounting software |
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| Intuit Quicken |
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| Compliance software |
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| BSI ComplianceFactory |
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| Data base user interface and query software |
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| Data entry software |
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| Microsoft Access |
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| Electronic mail software |
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| Email software |
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| Microsoft Outlook |
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| Human resources software |
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| ADP Enterprise HRMS |
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| API Navigator |
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| Human Resource MicroSystems HR Entre |
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| Sage Abra HRMS |
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| Internet browser software |
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| Netscape Navigator |
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| Web browser software |
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| Office suite software |
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| Microsoft Office |
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| Presentation software |
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| Microsoft PowerPoint |
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| Project management software |
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| Novell GroupWise |
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| Spreadsheet software |
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| Microsoft Excel |
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| Time accounting software |
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| ADP eTIME |
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| ADP PC/Payroll |
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| Automated payroll software |
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| Automated timekeeping software |
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| BMH Open4 Payroll |
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| CyberShift Workforce Management 3G Time and Attendance |
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| EBS On Line InstaPay |
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| Galaxy Technologies TimeStar Enterprise |
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| Jantek Jupiter Time Attendance |
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| Kronos Workforce Payroll |
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| Mangrove Software HR20 |
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| Microsoft Great Plains Personal Data Keeper |
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| NuView EBS |
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| Oracle PeopleSoft Payroll for North America |
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| Paychex Preview |
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| PDS Vista |
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| RSM McGladrey Clear Pay |
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| SAP Americas mySAP ERP Human Capital Management HCM |
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| TimePlus Payroll |
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| Ultimate Software UltiPro Workforce Management |
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| Virtual Software Virtual Timecard |
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| WorkForce Software Time and Attendance |
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| Word processing software |
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| Microsoft Word |
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Career Activities
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| Processing Information |
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| compile data for financial reports |
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| compute financial data |
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| compute taxes |
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| maintain balance sheets |
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| reconcile or balance financial records |
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| Performing Administrative Activities |
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| fill out business or government forms |
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| maintain records, reports, or files |
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| prepare reports |
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| prepare tax reports |
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| process payroll documents, records, or checks |
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| Documenting/Recording Information |
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| enter time sheet information |
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| Updating and Using Relevant Knowledge |
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| use oral or written communication techniques |
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| Interacting With Computers |
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| use computers to enter, access or retrieve data |
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Career Context
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| Telephone |
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| Indoors, Environmentally Controlled |
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| Importance of Being Exact or Accurate |
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| Face-to-Face Discussions |
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| Electronic Mail |
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| Contact With Others |
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| Importance of Repeating Same Tasks |
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| Structured versus Unstructured Work |
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| Freedom to Make Decisions |
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| Work With Work Group or Team |
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| Spend Time Sitting |
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| Sounds, Noise Levels Are Distracting or Uncomfortable |
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| Deal With External Customers |
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| Letters and Memos |
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| Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls |
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| Spend Time Making Repetitive Motions |
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| Frequency of Decision Making |
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| Coordinate or Lead Others |
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| Responsibility for Outcomes and Results |
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| Deal With Unpleasant or Angry People |
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| Time Pressure |
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| Impact of Decisions on Co-workers or Company Results |
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| Exposed to Contaminants |
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| Consequence of Error |
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| Degree of Automation |
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| Frequency of Conflict Situations |
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| Cramped Work Space, Awkward Positions |
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| Extremely Bright or Inadequate Lighting |
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| Pace Determined by Speed of Equipment |
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| Level of Competition |
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| Wear Common Protective or Safety Equipment such as Safety Shoes, Glasses, Gloves, Hearing Protection, Hard Hats, or Life Jackets |
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| Responsible for Others' Health and Safety |
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| Spend Time Bending or Twisting the Body |
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| Exposed to Hazardous Conditions |
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| Exposed to Hazardous Equipment |
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| Physical Proximity |
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Career Styles
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Attention to Detail| | Job requires being careful about detail and thorough in completing work tasks. |
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Integrity| | Job requires being honest and ethical. |
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Dependability| | Job requires being reliable, responsible, and dependable, and fulfilling obligations. |
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Cooperation| | Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. |
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Independence| | Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done. |
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Initiative| | Job requires a willingness to take on responsibilities and challenges. |
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Self Control| | Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations. |
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Concern for Others| | Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job. |
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Adaptability/Flexibility| | Job requires being open to change (positive or negative) and to considerable variety in the workplace. |
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Stress Tolerance| | Job requires accepting criticism and dealing calmly and effectively with high stress situations. |
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Persistence| | Job requires persistence in the face of obstacles. |
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Achievement/Effort| | Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. |
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Analytical Thinking| | Job requires analyzing information and using logic to address work-related issues and problems. |
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Leadership| | Job requires a willingness to lead, take charge, and offer opinions and direction. |
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Social Orientation| | Job requires preferring to work with others rather than alone, and being personally connected with others on the job. |
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Innovation| | Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems. |
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Career Needs
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Working Conditions| | Workers on this job have good working conditions. |
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Independence| | Workers on this job do their work alone. |
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Company Policies and Practices| | Workers on this job are treated fairly by the company. |
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Security| | Workers on this job have steady employment. |
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Supervision, Human Relations| | Workers on this job have supervisors who back up their workers with management. |
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Activity| | Workers on this job are busy all the time. |
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Advancement| | Workers on this job have opportunities for advancement. |
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Co-workers| | Workers on this job have co-workers who are easy to get along with. |
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Supervision, Technical| | Workers on this job have supervisors who train their workers well. |
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Autonomy| | Workers on this job plan their work with little supervision. |
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Compensation| | Workers on this job are paid well in comparison with other workers. |
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Moral Values| | Workers on this job are never pressured to do things that go against their sense of right and wrong. |
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Ability Utilization| | Workers on this job make use of their individual abilities. |
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Achievement| | Workers on this job get a feeling of accomplishment. |
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Social Status| | Workers on this job are looked up to by others in their company and their community. |
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Recognition| | Workers on this job receive recognition for the work they do. |
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Variety| | Workers on this job have something different to do every day. |
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Responsibility| | Workers on this job make decisions on their own. |
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Social Service| | Workers on this job have work where they do things for other people. |
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Creativity| | Workers on this job try out their own ideas. |
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Authority| | Workers on this job give directions and instructions to others. |
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Career Values
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