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File Clerks
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CheckoutCareers.com
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File Clerks
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File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
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Degrees
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Abilities
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Near Vision| | The ability to see details at close range (within a few feet of the observer). |
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Oral Comprehension| | The ability to listen to and understand information and ideas presented through spoken words and sentences. |
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Category Flexibility| | The ability to generate or use different sets of rules for combining or grouping things in different ways. |
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Oral Expression| | The ability to communicate information and ideas in speaking so others will understand. |
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Flexibility of Closure| | The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material. |
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Written Comprehension| | The ability to read and understand information and ideas presented in writing. |
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Speech Recognition| | The ability to identify and understand the speech of another person. |
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Finger Dexterity| | The ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects. |
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Inductive Reasoning| | The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). |
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Information Ordering| | The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). |
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Perceptual Speed| | The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object. |
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Deductive Reasoning| | The ability to apply general rules to specific problems to produce answers that make sense. |
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Problem Sensitivity| | The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. |
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Selective Attention| | The ability to concentrate on a task over a period of time without being distracted. |
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Far Vision| | The ability to see details at a distance. |
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Speech Clarity| | The ability to speak clearly so others can understand you. |
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Written Expression| | The ability to communicate information and ideas in writing so others will understand. |
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Fluency of Ideas| | The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity). |
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Originality| | The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem. |
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Memorization| | The ability to remember information such as words, numbers, pictures, and procedures. |
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Wrist-Finger Speed| | The ability to make fast, simple, repeated movements of the fingers, hands, and wrists. |
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Arm-Hand Steadiness| | The ability to keep your hand and arm steady while moving your arm or while holding your arm and hand in one position. |
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Manual Dexterity| | The ability to quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble objects. |
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Time Sharing| | The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources). |
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Visualization| | The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged. |
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Extent Flexibility| | The ability to bend, stretch, twist, or reach with your body, arms, and/or legs. |
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Static Strength| | The ability to exert maximum muscle force to lift, push, pull, or carry objects. |
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Trunk Strength| | The ability to use your abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing. |
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Speed of Closure| | The ability to quickly make sense of, combine, and organize information into meaningful patterns. |
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Mathematical Reasoning| | The ability to choose the right mathematical methods or formulas to solve a problem. |
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Number Facility| | The ability to add, subtract, multiply, or divide quickly and correctly. |
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Visual Color Discrimination| | The ability to match or detect differences between colors, including shades of color and brightness. |
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Control Precision| | The ability to quickly and repeatedly adjust the controls of a machine or a vehicle to exact positions. |
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Gross Body Coordination| | The ability to coordinate the movement of your arms, legs, and torso together when the whole body is in motion. |
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Multilimb Coordination| | The ability to coordinate two or more limbs (for example, two arms, two legs, or one leg and one arm) while sitting, standing, or lying down. It does not involve performing the activities while the whole body is in motion. |
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Gross Body Equilibrium| | The ability to keep or regain your body balance or stay upright when in an unstable position. |
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Stamina| | The ability to exert yourself physically over long periods of time without getting winded or out of breath. |
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Speed of Limb Movement| | The ability to quickly move the arms and legs. |
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Depth Perception| | The ability to judge which of several objects is closer or farther away from you, or to judge the distance between you and an object. |
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Dynamic Strength| | The ability to exert muscle force repeatedly or continuously over time. This involves muscular endurance and resistance to muscle fatigue. |
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Hearing Sensitivity| | The ability to detect or tell the differences between sounds that vary in pitch and loudness. |
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Auditory Attention| | The ability to focus on a single source of sound in the presence of other distracting sounds. |
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Glare Sensitivity| | The ability to see objects in the presence of glare or bright lighting. |
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Dynamic Flexibility| | The ability to quickly and repeatedly bend, stretch, twist, or reach out with your body, arms, and/or legs. |
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Rate Control| | The ability to time your movements or the movement of a piece of equipment in anticipation of changes in the speed and/or direction of a moving object or scene. |
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Spatial Orientation| | The ability to know your location in relation to the environment or to know where other objects are in relation to you. |
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Interests
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Conventional| | Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow. |
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First Interest High-Point| | Primary-Rank Descriptiveness |
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Second Interest High-Point| | Secondary-Cutoff/Rank Descriptiveness |
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Enterprising| | Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business. |
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Realistic| | Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others. |
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Social| | Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others. |
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Investigative| | Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally. |
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Artistic| | Artistic occupations frequently involve working with forms, designs and patterns. They often require self-expression and the work can be done without following a clear set of rules. |
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Knowledge
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Clerical| | Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology. |
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English Language| | Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. |
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Computers and Electronics| | Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming. |
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Customer and Personal Service| | Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. |
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Mathematics| | Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications. |
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Education and Training| | Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects. |
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Administration and Management| | Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. |
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Communications and Media| | Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media. |
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Personnel and Human Resources| | Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. |
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Economics and Accounting| | Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data. |
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Law and Government| | Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. |
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Production and Processing| | Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods. |
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Sales and Marketing| | Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems. |
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Medicine and Dentistry| | Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures. |
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Telecommunications| | Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems. |
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Engineering and Technology| | Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services. |
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Public Safety and Security| | Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions. |
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Transportation| | Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits. |
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Mechanical| | Knowledge of machines and tools, including their designs, uses, repair, and maintenance. |
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Geography| | Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life. |
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Therapy and Counseling| | Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance. |
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Design| | Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models. |
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Psychology| | Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders. |
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Sociology and Anthropology| | Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures and their history and origins. |
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Physics| | Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub- atomic structures and processes. |
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Chemistry| | Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods. |
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Foreign Language| | Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation. |
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Building and Construction| | Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads. |
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Food Production| | Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques. |
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Biology| | Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment. |
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History and Archeology| | Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures. |
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Philosophy and Theology| | Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture. |
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Fine Arts| | Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture. |
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Wages
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| District of Columbia | $27,540.00 |
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| North Carolina | $20,630.00 |
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| Virgin Islands | $16,440.00 |
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Related Careers
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Data Entry Keyers| | Operate data entry device, such as keyboard or photo composing perforator. Duties may include verifying data and preparing materials for printing. |
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Mail Clerks & Mail Machine Operators, Except Postal Service| | Prepare incoming and outgoing mail for distribution. Use hand or mail handling machines to time stamp, open, read, sort, and route incoming mail; and address, seal, stamp, fold, stuff, and affix postage to outgoing mail or packages. Duties may also include keeping necessary records and completed forms. |
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Marking Clerks| | Print and attach price tickets to articles of merchandise using one or several methods, such as marking price on tickets by hand or using ticket-printing machine. |
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Medical Secretaries| | Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence. |
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Order Fillers, Wholesale & Retail Sales| | Fill customers' mail and telephone orders from stored merchandise in accordance with specifications on sales slips or order forms. Duties include computing prices of items, completing order receipts, keeping records of out-going orders, and requisitioning additional materials, supplies, and equipment. |
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Skills
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Reading Comprehension| | Understanding written sentences and paragraphs in work related documents. |
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Instructing| | Teaching others how to do something. |
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Active Listening| | Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. |
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Service Orientation| | Actively looking for ways to help people. |
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Learning Strategies| | Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things. |
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Speaking| | Talking to others to convey information effectively. |
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Writing| | Communicating effectively in writing as appropriate for the needs of the audience. |
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Active Learning| | Understanding the implications of new information for both current and future problem-solving and decision-making. |
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Time Management| | Managing one's own time and the time of others. |
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Monitoring| | Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. |
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Complex Problem Solving| | Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. |
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Critical Thinking| | Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. |
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Social Perceptiveness| | Being aware of others' reactions and understanding why they react as they do. |
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Coordination| | Adjusting actions in relation to others' actions. |
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Mathematics| | Using mathematics to solve problems. |
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Persuasion| | Persuading others to change their minds or behavior. |
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Judgment and Decision Making| | Considering the relative costs and benefits of potential actions to choose the most appropriate one. |
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Operation and Control| | Controlling operations of equipment or systems. |
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Negotiation| | Bringing others together and trying to reconcile differences. |
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Equipment Selection| | Determining the kind of tools and equipment needed to do a job. |
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Troubleshooting| | Determining causes of operating errors and deciding what to do about it. |
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Systems Evaluation| | Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system. |
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Quality Control Analysis| | Conducting tests and inspections of products, services, or processes to evaluate quality or performance. |
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Technology Design| | Generating or adapting equipment and technology to serve user needs. |
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Operations Analysis| | Analyzing needs and product requirements to create a design. |
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Equipment Maintenance| | Performing routine maintenance on equipment and determining when and what kind of maintenance is needed. |
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Management of Material Resources| | Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work. |
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Systems Analysis| | Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes. |
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Operation Monitoring| | Watching gauges, dials, or other indicators to make sure a machine is working properly. |
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Management of Personnel Resources| | Motivating, developing, and directing people as they work, identifying the best people for the job. |
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Installation| | Installing equipment, machines, wiring, or programs to meet specifications. |
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Management of Financial Resources| | Determining how money will be spent to get the work done, and accounting for these expenditures. |
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Repairing| | Repairing machines or systems using the needed tools. |
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Programming| | Writing computer programs for various purposes. |
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Science| | Using scientific rules and methods to solve problems. |
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Tasks
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| Keep records of materials filed or removed, using logbooks or computers. |
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| Add new material to file records, and create new records as necessary. |
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| Perform general office duties such as typing, operating office machines, and sorting mail. |
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| Gather materials to be filed from departments and employees. |
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| Track materials removed from files in order to ensure that borrowed files are returned. |
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| Enter document identification codes into systems in order to determine locations of documents to be retrieved. |
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| Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order. |
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| Find and retrieve information from files in response to requests from authorized users. |
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| Scan or read incoming materials in order to determine how and where they should be classified or filed. |
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| Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information. |
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| Assign and record or stamp identification numbers or codes in order to index materials for filing. |
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| Answer questions about records and files. |
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| Modify and improve filing systems, or implement new filing systems. |
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| Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition. |
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| Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements. |
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| Operate mechanized files that rotate to bring needed records to a particular location. |
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| Design forms related to filing systems. |
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| Retrieve documents stored in microfilm or microfiche and place them in viewers for reading. |
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Career Activities
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| Handling and Moving Objects |
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| collate printed materials |
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| Updating and Using Relevant Knowledge |
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| use oral or written communication techniques |
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| Performing Administrative Activities |
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| file or retrieve paper documents and related materials |
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| maintain inventory of office forms |
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| maintain legal forms |
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| maintain records, reports, or files |
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| organize legal information or records |
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| process medical records |
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| Processing Information |
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| classify information according to content or purpose |
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| organize reference materials |
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| Documenting/Recording Information |
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| document provision of administrative services |
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| take messages |
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| Interacting With Computers |
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| use computers to enter, access or retrieve data |
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| Evaluating Information to Determine Compliance with Standards |
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| examine documents for completeness, accuracy, or conformance to standards |
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| Identifying Objects, Actions, and Events |
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| sort books, publications, or other items |
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| Controlling Machines and Processes |
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| operate business machines |
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| operate duplicating equipment |
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| operate scanner |
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Career Context
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| Indoors, Environmentally Controlled |
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| Face-to-Face Discussions |
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| Contact With Others |
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| Telephone |
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| Work With Work Group or Team |
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| Time Pressure |
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| Importance of Being Exact or Accurate |
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| Structured versus Unstructured Work |
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| Importance of Repeating Same Tasks |
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| Frequency of Decision Making |
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| Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls |
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| Impact of Decisions on Co-workers or Company Results |
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| Responsibility for Outcomes and Results |
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| Electronic Mail |
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| Coordinate or Lead Others |
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| Spend Time Sitting |
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| Deal With External Customers |
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| Spend Time Making Repetitive Motions |
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| Freedom to Make Decisions |
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| Sounds, Noise Levels Are Distracting or Uncomfortable |
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| Letters and Memos |
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| Frequency of Conflict Situations |
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| Spend Time Bending or Twisting the Body |
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| Exposed to Disease or Infections |
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| Physical Proximity |
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| Responsible for Others' Health and Safety |
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| Spend Time Walking and Running |
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| Extremely Bright or Inadequate Lighting |
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| Cramped Work Space, Awkward Positions |
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| Consequence of Error |
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| Wear Common Protective or Safety Equipment such as Safety Shoes, Glasses, Gloves, Hearing Protection, Hard Hats, or Life Jackets |
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| In an Enclosed Vehicle or Equipment |
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| Exposed to Contaminants |
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| Exposed to Minor Burns, Cuts, Bites, or Stings |
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| Deal With Unpleasant or Angry People |
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| Level of Competition |
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| Degree of Automation |
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| Spend Time Standing |
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| Very Hot or Cold Temperatures |
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| Exposed to Radiation |
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| Outdoors, Exposed to Weather |
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| Pace Determined by Speed of Equipment |
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| Spend Time Kneeling, Crouching, Stooping, or Crawling |
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| Deal With Physically Aggressive People |
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| Exposed to Hazardous Conditions |
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Career Styles
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Attention to Detail| | Job requires being careful about detail and thorough in completing work tasks. |
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Independence| | Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done. |
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Dependability| | Job requires being reliable, responsible, and dependable, and fulfilling obligations. |
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Cooperation| | Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude. |
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Integrity| | Job requires being honest and ethical. |
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Initiative| | Job requires a willingness to take on responsibilities and challenges. |
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Innovation| | Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems. |
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Concern for Others| | Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job. |
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Adaptability/Flexibility| | Job requires being open to change (positive or negative) and to considerable variety in the workplace. |
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Self Control| | Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations. |
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Persistence| | Job requires persistence in the face of obstacles. |
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Achievement/Effort| | Job requires establishing and maintaining personally challenging achievement goals and exerting effort toward mastering tasks. |
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Analytical Thinking| | Job requires analyzing information and using logic to address work-related issues and problems. |
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Stress Tolerance| | Job requires accepting criticism and dealing calmly and effectively with high stress situations. |
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Social Orientation| | Job requires preferring to work with others rather than alone, and being personally connected with others on the job. |
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Leadership| | Job requires a willingness to lead, take charge, and offer opinions and direction. |
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Career Needs
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Moral Values| | Workers on this job are never pressured to do things that go against their sense of right and wrong. |
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Activity| | Workers on this job are busy all the time. |
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Company Policies and Practices| | Workers on this job are treated fairly by the company. |
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Working Conditions| | Workers on this job have good working conditions. |
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Supervision, Human Relations| | Workers on this job have supervisors who back up their workers with management. |
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Independence| | Workers on this job do their work alone. |
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Security| | Workers on this job have steady employment. |
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Supervision, Technical| | Workers on this job have supervisors who train their workers well. |
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Compensation| | Workers on this job are paid well in comparison with other workers. |
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Advancement| | Workers on this job have opportunities for advancement. |
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Co-workers| | Workers on this job have co-workers who are easy to get along with. |
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Social Service| | Workers on this job have work where they do things for other people. |
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Achievement| | Workers on this job get a feeling of accomplishment. |
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Ability Utilization| | Workers on this job make use of their individual abilities. |
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Autonomy| | Workers on this job plan their work with little supervision. |
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Social Status| | Workers on this job are looked up to by others in their company and their community. |
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Responsibility| | Workers on this job make decisions on their own. |
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Recognition| | Workers on this job receive recognition for the work they do. |
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Creativity| | Workers on this job try out their own ideas. |
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Variety| | Workers on this job have something different to do every day. |
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Authority| | Workers on this job give directions and instructions to others. |
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Career Values
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Support| | Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical. |
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Relationships| | Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service. |
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Working Conditions| | Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions. |
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Achievement| | Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement. |
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Recognition| | Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious. Corresponding needs are Advancement, Authority, Recognition and Social Status. |
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Independence| | Occupations that satisfy this work value allow employs to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy. |
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