File Clerks

Job Description: File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

File Clerks spend a lot of their time Organizing, Planning, and Prioritizing Work. They are naturally good at Near Vision, Oral Comprehension, Category Flexibility, and Oral Expression. File Clerks are typically characterized as being Conventional and Realistic. They are usually very knowledgable about Clerical, English Language, and Computers and Electronics and are skilled at Reading Comprehension and Active Listening.

Work Activities

Organizing, Planning, and Prioritizing Work
  
Establishing and Maintaining Interpersonal Relationships
  
Handling and Moving Objects
  
Updating and Using Relevant Knowledge
  
Performing Administrative Activities
  
Communicating with Supervisors, Peers, or Subordinates
  
Processing Information
  
Getting Information
  
Documenting/Recording Information
  
Interacting With Computers
  
Evaluating Information to Determine Compliance with Standards
  
Communicating with Persons Outside Organization
  
Resolving Conflicts and Negotiating with Others
  
Scheduling Work and Activities
  
Making Decisions and Solving Problems
  
Monitoring and Controlling Resources
  
Training and Teaching Others
  
Coaching and Developing Others
  
Analyzing Data or Information
  
Assisting and Caring for Others
  
Thinking Creatively
  
Performing General Physical Activities
  
Monitor Processes, Materials, or Surroundings
  
Interpreting the Meaning of Information for Others
  
Developing Objectives and Strategies
  
Performing for or Working Directly with the Public
  
Identifying Objects, Actions, and Events
  
Judging the Qualities of Things, Services, or People
  
Guiding, Directing, and Motivating Subordinates
  
Coordinating the Work and Activities of Others
  
Inspecting Equipment, Structures, or Material
  
Estimating the Quantifiable Characteristics of Products, Events, or Information
  
Developing and Building Teams
  
Controlling Machines and Processes
  
Provide Consultation and Advice to Others
  
Repairing and Maintaining Electronic Equipment
  
Operating Vehicles, Mechanized Devices, or Equipment
  
Selling or Influencing Others
  
Repairing and Maintaining Mechanical Equipment
  

Abilities

Near Vision
  
Oral Comprehension
  
Category Flexibility
  
Oral Expression
  
Flexibility of Closure
  
Written Comprehension
  
Speech Recognition
  
Finger Dexterity
  
Perceptual Speed
  
Information Ordering
  
Inductive Reasoning
  
Problem Sensitivity
  
Deductive Reasoning
  
Selective Attention
  
Far Vision
  
Speech Clarity
  
Written Expression
  
Originality
  
Fluency of Ideas
  
Memorization
  
Wrist-Finger Speed
  
Manual Dexterity
  
Arm-Hand Steadiness
  
Time Sharing
  
Visualization
  
Trunk Strength
  
Static Strength
  
Extent Flexibility
  
Speed of Closure
  
Mathematical Reasoning
  
Visual Color Discrimination
  
Number Facility
  
Control Precision
  
Gross Body Coordination
  
Multilimb Coordination
  
Gross Body Equilibrium
  
Stamina
  
Speed of Limb Movement
  
Depth Perception
  
Dynamic Strength
  
Hearing Sensitivity
  

Interests

Conventional
  
Realistic
  
Enterprising
  
Investigative
  
Social
  
Artistic
  

Knowledge

Clerical
  
English Language
  
Computers and Electronics
  
Customer and Personal Service
  
Mathematics
  
Education and Training
  
Administration and Management
  
Communications and Media
  
Personnel and Human Resources
  
Economics and Accounting
  
Law and Government
  
Production and Processing
  
Sales and Marketing
  
Telecommunications
  
Engineering and Technology
  
Public Safety and Security
  
Transportation
  
Mechanical
  
Geography
  
Therapy and Counseling
  
Psychology
  
Sociology and Anthropology
  

Wages

District of Columbia
$36,570  
 
Alaska
$31,460  
 
Colorado
$29,100  
 
Rhode Island
$28,480  
 
Washington
$28,300  
 
Minnesota
$28,130  
 
Massachusetts
$27,540  
 
Maryland
$27,360  
 
California
$27,000  
 
Connecticut
$26,950  
 
Hawaii
$26,440  
 
New York
$26,250  
 
Oregon
$26,230  
 
Delaware
$26,200  
 
Idaho
$25,650  
 
New Jersey
$25,610  
 
Virginia
$25,370  
 
Florida
$25,370  
 
Ohio
$25,280  
 
Wisconsin
$25,260  
 
Utah
$25,230  
 
Maine
$25,100  
 
Nevada
$24,940  
 
Missouri
$24,890  
 
Vermont
$24,580  
 
Georgia
$24,570  
 
Illinois
$24,550  
 
Pennsylvania
$24,480  
 
Arizona
$24,330  
 
North Carolina
$24,210  
 
Tennessee
$24,080  
 
Texas
$24,010  
 
Nebraska
$23,930  
 
New Hampshire
$23,870  
 
Wyoming
$23,720  
 
North Dakota
$23,590  
 
Virgin Islands
$23,380  
 
Indiana
$23,150  
 
Kansas
$23,140  
 
Montana
$23,060  
 
South Dakota
$22,690  
 
West Virginia
$22,330  
 
Michigan
$22,330  
 
Kentucky
$22,050  
 
Alabama
$22,000  
 
Oklahoma
$21,890  
 
South Carolina
$21,780  
 
New Mexico
$21,260  
 
Louisiana
$20,670  
 
Arkansas
$20,090  
 
Mississippi
$20,090  
 
Iowa
$20,040  
 
Puerto Rico
$18,460  
 
Guam
$17,860  
 

Skills

Reading Comprehension
  
Active Listening
  
Writing
  
Critical Thinking
  
Speaking
  
Time Management
  
Coordination
  
Service Orientation
  
Social Perceptiveness
  
Learning Strategies
  
Negotiation
  
Systems Analysis
  
Judgment and Decision Making
  
Complex Problem Solving
  
Monitoring
  
Instructing
  
Active Learning
  
Systems Evaluation
  
Persuasion
  
Mathematics
  
Management of Personnel Resources
  
Management of Material Resources
  
Quality Control Analysis
  
Operations Analysis
  
Operation and Control
  
Programming
  
Technology Design
  
Management of Financial Resources
  

Work Values

Support
  
Relationships
  
Independence
  
Achievement
  
Working Conditions
  
Recognition
  

Work Styles

Attention to Detail
  
Independence
  
Dependability
  
Cooperation
  
Integrity
  
Initiative
  
Innovation
  
Concern for Others
  
Adaptability/Flexibility
  
Self Control
  
Persistence
  
Achievement/Effort
  
Analytical Thinking
  
Stress Tolerance
  
Social Orientation
  
Leadership
  

Related University Degree Programs

Work Context

Face-to-Face Discussions
  
Telephone
  
Contact With Others
  
Indoors, Environmentally Controlled
  
Structured versus Unstructured Work
  
Work With Work Group or Team
  
Time Pressure
  
Importance of Being Exact or Accurate
  
Importance of Repeating Same Tasks
  
Deal With External Customers
  
Freedom to Make Decisions
  
Spend Time Sitting
  
Spend Time Making Repetitive Motions
  
Responsibility for Outcomes and Results
  
Frequency of Decision Making
  
Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls
  
Impact of Decisions on Co-workers or Company Results
  
Physical Proximity
  
Coordinate or Lead Others
  
Electronic Mail
  
Letters and Memos
  
Frequency of Conflict Situations
  
Spend Time Walking and Running
  
Consequence of Error
  
Spend Time Bending or Twisting the Body
  
Responsible for Others' Health and Safety
  
Sounds, Noise Levels Are Distracting or Uncomfortable
  
Spend Time Standing
  
Deal With Unpleasant or Angry People
  
Degree of Automation
  
Exposed to Disease or Infections
  
Level of Competition
  
Duration of Typical Work Week
  
Spend Time Kneeling, Crouching, Stooping, or Crawling
  
Pace Determined by Speed of Equipment
  
Exposed to Contaminants
  
Cramped Work Space, Awkward Positions
  
Spend Time Keeping or Regaining Balance
  
Exposed to Radiation
  
Extremely Bright or Inadequate Lighting
  
Public Speaking
  
Wear Common Protective or Safety Equipment such as Safety Shoes, Glasses, Gloves, Hearing Protection, Hard Hats, or Life Jackets
  
In an Enclosed Vehicle or Equipment
  
Work Schedules
  
Exposed to Minor Burns, Cuts, Bites, or Stings
  
Very Hot or Cold Temperatures
  
Deal With Physically Aggressive People
  
Indoors, Not Environmentally Controlled
  
Spend Time Climbing Ladders, Scaffolds, or Poles
  
Outdoors, Under Cover
  
Outdoors, Exposed to Weather
  
Exposed to Hazardous Conditions
  
In an Open Vehicle or Equipment
  
Wear Specialized Protective or Safety Equipment such as Breathing Apparatus, Safety Harness, Full Protection Suits, or Radiation Protection
  
Exposed to Whole Body Vibration
  
Exposed to Hazardous Equipment
  
Exposed to High Places
  

-40 hours-

Duration of Typical Work Week
  

-A lot of freedom-

Structured versus Unstructured Work
  
Freedom to Make Decisions
  

-About half the time-

Spend Time Sitting
  
Spend Time Standing
  
Spend Time Walking and Running
  
Spend Time Keeping or Regaining Balance
  
Spend Time Making Repetitive Motions
  
Spend Time Bending or Twisting the Body
  
Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls
  
Spend Time Kneeling, Crouching, Stooping, or Crawling
  
Spend Time Climbing Ladders, Scaffolds, or Poles
  

-Completely automated-

Degree of Automation
  

-Constant contact with others-

Contact With Others
  

-Contact with others about half the time-

Contact With Others
  

-Contact with others most of the time-

Contact With Others
  

-Continually or almost continually-

Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls
  
Spend Time Sitting
  
Spend Time Making Repetitive Motions
  
Spend Time Bending or Twisting the Body
  
Spend Time Walking and Running
  
Spend Time Standing
  
Spend Time Kneeling, Crouching, Stooping, or Crawling
  
Spend Time Keeping or Regaining Balance
  
Spend Time Climbing Ladders, Scaffolds, or Poles
  

-Every day-

Indoors, Environmentally Controlled
  
Face-to-Face Discussions
  
Telephone
  
Time Pressure
  
Frequency of Decision Making
  
Electronic Mail
  
Sounds, Noise Levels Are Distracting or Uncomfortable
  
Letters and Memos
  
Frequency of Conflict Situations
  
Exposed to Disease or Infections
  
Extremely Bright or Inadequate Lighting
  
Cramped Work Space, Awkward Positions
  
Wear Common Protective or Safety Equipment such as Safety Shoes, Glasses, Gloves, Hearing Protection, Hard Hats, or Life Jackets
  
In an Enclosed Vehicle or Equipment
  
Exposed to Contaminants
  
Exposed to Minor Burns, Cuts, Bites, or Stings
  
Deal With Unpleasant or Angry People
  
Very Hot or Cold Temperatures
  
Exposed to Radiation
  
Outdoors, Exposed to Weather
  
Exposed to Hazardous Conditions
  
Deal With Physically Aggressive People
  
In an Open Vehicle or Equipment
  
Wear Specialized Protective or Safety Equipment such as Breathing Apparatus, Safety Harness, Full Protection Suits, or Radiation Protection
  
Exposed to Whole Body Vibration
  
Exposed to Hazardous Equipment
  
Exposed to High Places
  
Outdoors, Under Cover
  
Public Speaking
  
Indoors, Not Environmentally Controlled
  

-Extremely competitive-

Level of Competition
  

-Extremely important-

Work With Work Group or Team
  
Importance of Being Exact or Accurate
  
Importance of Repeating Same Tasks
  
Coordinate or Lead Others
  
Deal With External Customers
  
Pace Determined by Speed of Equipment
  

-Extremely serious-

Consequence of Error
  

-Fairly important-

Coordinate or Lead Others
  
Importance of Repeating Same Tasks
  
Importance of Being Exact or Accurate
  
Deal With External Customers
  
Work With Work Group or Team
  
Pace Determined by Speed of Equipment
  

-Fairly serious-

Consequence of Error
  

-High responsibility-

Responsibility for Outcomes and Results
  
Responsible for Others' Health and Safety
  

-Highly automated-

Degree of Automation
  

-Highly competitive-

Level of Competition
  

-I don't work near other people (beyond 100 ft.)-

Physical Proximity
  

-I work with others but not closely (e.g., private office)-

Physical Proximity
  

-Important-

Pace Determined by Speed of Equipment
  
Coordinate or Lead Others
  
Importance of Being Exact or Accurate
  
Importance of Repeating Same Tasks
  
Deal With External Customers
  
Work With Work Group or Team
  

-Important results-

Impact of Decisions on Co-workers or Company Results
  

-Irregular (changes with weather conditions, production demands, or contract duration)-

Work Schedules
  

-Less than 40 hours-

Duration of Typical Work Week
  

-Less than half the time-

Spend Time Standing
  
Spend Time Walking and Running
  
Spend Time Bending or Twisting the Body
  
Spend Time Kneeling, Crouching, Stooping, or Crawling
  
Spend Time Making Repetitive Motions
  
Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls
  
Spend Time Sitting
  
Spend Time Keeping or Regaining Balance
  
Spend Time Climbing Ladders, Scaffolds, or Poles
  

-Limited freedom-

Freedom to Make Decisions
  
Structured versus Unstructured Work
  

-Limited responsibility-

Responsibility for Outcomes and Results
  
Responsible for Others' Health and Safety
  

-Minor results-

Impact of Decisions on Co-workers or Company Results
  

-Moderate responsibility-

Responsible for Others' Health and Safety
  
Responsibility for Outcomes and Results
  

-Moderate results-

Impact of Decisions on Co-workers or Company Results
  

-Moderately automated-

Degree of Automation
  

-Moderately close (at arm's length)-

Physical Proximity
  

-Moderately competitive-

Level of Competition
  

-More than 40 hours-

Duration of Typical Work Week
  

-More than half the time-

Spend Time Making Repetitive Motions
  
Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls
  
Spend Time Kneeling, Crouching, Stooping, or Crawling
  
Spend Time Sitting
  
Spend Time Bending or Twisting the Body
  
Spend Time Walking and Running
  
Spend Time Standing
  
Spend Time Keeping or Regaining Balance
  
Spend Time Climbing Ladders, Scaffolds, or Poles
  

-Never-

In an Open Vehicle or Equipment
  
Exposed to Whole Body Vibration
  
Exposed to High Places
  
Exposed to Hazardous Equipment
  
Exposed to Hazardous Conditions
  
Wear Specialized Protective or Safety Equipment such as Breathing Apparatus, Safety Harness, Full Protection Suits, or Radiation Protection
  
Outdoors, Exposed to Weather
  
Exposed to Minor Burns, Cuts, Bites, or Stings
  
Outdoors, Under Cover
  
In an Enclosed Vehicle or Equipment
  
Deal With Physically Aggressive People
  
Indoors, Not Environmentally Controlled
  
Wear Common Protective or Safety Equipment such as Safety Shoes, Glasses, Gloves, Hearing Protection, Hard Hats, or Life Jackets
  
Spend Time Climbing Ladders, Scaffolds, or Poles
  
Very Hot or Cold Temperatures
  
Extremely Bright or Inadequate Lighting
  
Exposed to Radiation
  
Public Speaking
  
Cramped Work Space, Awkward Positions
  
Spend Time Keeping or Regaining Balance
  
Exposed to Contaminants
  
Exposed to Disease or Infections
  
Spend Time Kneeling, Crouching, Stooping, or Crawling
  
Sounds, Noise Levels Are Distracting or Uncomfortable
  
Electronic Mail
  
Letters and Memos
  
Spend Time Bending or Twisting the Body
  
Deal With Unpleasant or Angry People
  
Spend Time Using Your Hands to Handle, Control, or Feel Objects, Tools, or Controls
  
Spend Time Standing
  
Frequency of Decision Making
  
Frequency of Conflict Situations
  
Indoors, Environmentally Controlled
  
Spend Time Walking and Running
  
Time Pressure
  
Face-to-Face Discussions
  
Telephone
  
Spend Time Sitting
  
Spend Time Making Repetitive Motions
  

-No contact with others-

Contact With Others
  

-No freedom-

Freedom to Make Decisions
  
Structured versus Unstructured Work
  

-No responsibility-

Responsible for Others' Health and Safety
  
Responsibility for Outcomes and Results
  

-No results-

Impact of Decisions on Co-workers or Company Results
  

-Not at all automated-

Degree of Automation
  

-Not at all competitive-

Level of Competition
  

-Not important at all-

Pace Determined by Speed of Equipment
  
Coordinate or Lead Others
  
Work With Work Group or Team
  
Deal With External Customers
  
Importance of Repeating Same Tasks
  
Importance of Being Exact or Accurate
  

-Not serious at all-

Consequence of Error
  

-Occasional contact with others-

Contact With Others
  

-Once a month or more but not every week-

Frequency of Conflict Situations
  
Letters and Memos
  
Frequency of Decision Making
  
Exposed to Radiation
  
Time Pressure
  
Deal With Unpleasant or Angry People
  
Exposed to Disease or Infections
  
Very Hot or Cold Temperatures
  
Deal With Physically Aggressive People
  
Face-to-Face Discussions
  
Public Speaking
  
Sounds, Noise Levels Are Distracting or Uncomfortable
  
Electronic Mail
  
Exposed to Contaminants
  
Indoors, Not Environmentally Controlled
  
In an Enclosed Vehicle or Equipment
  
Cramped Work Space, Awkward Positions
  
Exposed to Minor Burns, Cuts, Bites, or Stings
  
Wear Specialized Protective or Safety Equipment such as Breathing Apparatus, Safety Harness, Full Protection Suits, or Radiation Protection
  
Exposed to High Places
  
Outdoors, Under Cover
  
Wear Common Protective or Safety Equipment such as Safety Shoes, Glasses, Gloves, Hearing Protection, Hard Hats, or Life Jackets
  
Exposed to Hazardous Conditions
  
In an Open Vehicle or Equipment
  
Extremely Bright or Inadequate Lighting
  
Telephone
  
Outdoors, Exposed to Weather
  
Exposed to Whole Body Vibration
  
Exposed to Hazardous Equipment
  
Indoors, Environmentally Controlled
  

-Once a week or more but not every day-

Telephone
  
Letters and Memos
  
Electronic Mail
  
Deal With Unpleasant or Angry People
  
Face-to-Face Discussions
  
Time Pressure
  
Frequency of Conflict Situations
  
Sounds, Noise Levels Are Distracting or Uncomfortable
  
Exposed to Contaminants
  
Cramped Work Space, Awkward Positions
  
Frequency of Decision Making
  
Exposed to Disease or Infections
  
Exposed to Minor Burns, Cuts, Bites, or Stings
  
Wear Common Protective or Safety Equipment such as Safety Shoes, Glasses, Gloves, Hearing Protection, Hard Hats, or Life Jackets
  
Indoors, Not Environmentally Controlled
  
Exposed to Hazardous Conditions
  
Deal With Physically Aggressive People
  
In an Open Vehicle or Equipment
  
Extremely Bright or Inadequate Lighting
  
Wear Specialized Protective or Safety Equipment such as Breathing Apparatus, Safety Harness, Full Protection Suits, or Radiation Protection
  
Outdoors, Exposed to Weather
  
Exposed to Whole Body Vibration
  
Exposed to Hazardous Equipment
  
Indoors, Environmentally Controlled
  
In an Enclosed Vehicle or Equipment
  
Exposed to High Places
  
Outdoors, Under Cover
  
Very Hot or Cold Temperatures
  
Exposed to Radiation
  
Public Speaking
  

-Once a year or more but not every month-

Deal With Unpleasant or Angry People
  
Frequency of Conflict Situations
  
Sounds, Noise Levels Are Distracting or Uncomfortable
  
Exposed to Contaminants
  
Frequency of Decision Making
  
Public Speaking
  
Exposed to Disease or Infections
  
Cramped Work Space, Awkward Positions
  
Time Pressure
  
Indoors, Not Environmentally Controlled
  
Outdoors, Under Cover
  
Face-to-Face Discussions
  
Letters and Memos
  
Indoors, Environmentally Controlled
  
Deal With Physically Aggressive People
  
Telephone
  
Extremely Bright or Inadequate Lighting
  
Electronic Mail
  
Very Hot or Cold Temperatures
  
Exposed to Minor Burns, Cuts, Bites, or Stings
  
Outdoors, Exposed to Weather
  
Exposed to Radiation
  
Wear Common Protective or Safety Equipment such as Safety Shoes, Glasses, Gloves, Hearing Protection, Hard Hats, or Life Jackets
  
Exposed to Whole Body Vibration
  
Exposed to Hazardous Equipment
  
In an Enclosed Vehicle or Equipment
  
Exposed to High Places
  
Exposed to Hazardous Conditions
  
In an Open Vehicle or Equipment
  
Wear Specialized Protective or Safety Equipment such as Breathing Apparatus, Safety Harness, Full Protection Suits, or Radiation Protection
  

-Regular (established routine, set schedule)-

Work Schedules
  

-Seasonal (only during certain times of the year)-

Work Schedules
  

-Serious-

Consequence of Error
  

-Slightly automated-

Degree of Automation
  

-Slightly close (e.g., shared office)-

Physical Proximity
  

-Slightly competitive-

Level of Competition
  

-Some freedom-

Freedom to Make Decisions
  
Structured versus Unstructured Work
  

-Very close (near touching)-

Physical Proximity
  

-Very high responsibility-

Responsibility for Outcomes and Results
  
Responsible for Others' Health and Safety
  

-Very important-

Deal With External Customers
  
Work With Work Group or Team
  
Importance of Being Exact or Accurate
  
Importance of Repeating Same Tasks
  
Pace Determined by Speed of Equipment
  
Coordinate or Lead Others
  

-Very important results-

Impact of Decisions on Co-workers or Company Results
  

-Very little freedom-

Freedom to Make Decisions
  
Structured versus Unstructured Work
  

-Very serious-

Consequence of Error
  

Task Ratings

- Importance Core-

Keep records of materials filed or removed, using logbooks or computers.
  
Add new material to file records, and create new records as necessary.
  
Perform general office duties such as typing, operating office machines, and sorting mail.
  
Gather materials to be filed from departments and employees.
  
Track materials removed from files in order to ensure that borrowed files are returned.
  
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  
Find and retrieve information from files in response to requests from authorized users.
  
Scan or read incoming materials in order to determine how and where they should be classified or filed.
  
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  
Assign and record or stamp identification numbers or codes in order to index materials for filing.
  
Answer questions about records and files.
  
Modify and improve filing systems, or implement new filing systems.
  
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
  

- Importance Supplemental-

Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  
Operate mechanized files that rotate to bring needed records to a particular location.
  
Design forms related to filing systems.
  
Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  

- Relevance of Task Core-

Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  
Answer questions about records and files.
  
Add new material to file records, and create new records as necessary.
  
Perform general office duties such as typing, operating office machines, and sorting mail.
  
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
  
Find and retrieve information from files in response to requests from authorized users.
  
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  
Keep records of materials filed or removed, using logbooks or computers.
  
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  
Assign and record or stamp identification numbers or codes in order to index materials for filing.
  
Gather materials to be filed from departments and employees.
  
Track materials removed from files in order to ensure that borrowed files are returned.
  
Modify and improve filing systems, or implement new filing systems.
  
Scan or read incoming materials in order to determine how and where they should be classified or filed.
  

- Relevance of Task Supplemental-

Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  
Design forms related to filing systems.
  
Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  
Operate mechanized files that rotate to bring needed records to a particular location.
  

-Daily Frequency of Task (Categories 1-7) Core-

Scan or read incoming materials in order to determine how and where they should be classified or filed.
  
Assign and record or stamp identification numbers or codes in order to index materials for filing.
  
Perform general office duties such as typing, operating office machines, and sorting mail.
  
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  
Find and retrieve information from files in response to requests from authorized users.
  
Gather materials to be filed from departments and employees.
  
Keep records of materials filed or removed, using logbooks or computers.
  
Answer questions about records and files.
  
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  
Add new material to file records, and create new records as necessary.
  
Track materials removed from files in order to ensure that borrowed files are returned.
  
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
  
Modify and improve filing systems, or implement new filing systems.
  

-Daily Frequency of Task (Categories 1-7) Supplemental-

Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  
Operate mechanized files that rotate to bring needed records to a particular location.
  
Design forms related to filing systems.
  
Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  

-Hourly or more Frequency of Task (Categories 1-7) Core-

Keep records of materials filed or removed, using logbooks or computers.
  
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  
Find and retrieve information from files in response to requests from authorized users.
  
Add new material to file records, and create new records as necessary.
  
Perform general office duties such as typing, operating office machines, and sorting mail.
  
Scan or read incoming materials in order to determine how and where they should be classified or filed.
  
Gather materials to be filed from departments and employees.
  
Assign and record or stamp identification numbers or codes in order to index materials for filing.
  
Answer questions about records and files.
  
Track materials removed from files in order to ensure that borrowed files are returned.
  
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  
Modify and improve filing systems, or implement new filing systems.
  
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
  
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  

-Hourly or more Frequency of Task (Categories 1-7) Supplemental-

Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  
Operate mechanized files that rotate to bring needed records to a particular location.
  
Design forms related to filing systems.
  
Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  

-More than monthly Frequency of Task (Categories 1-7) Core-

Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
  
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  
Modify and improve filing systems, or implement new filing systems.
  
Find and retrieve information from files in response to requests from authorized users.
  
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  
Answer questions about records and files.
  
Add new material to file records, and create new records as necessary.
  
Track materials removed from files in order to ensure that borrowed files are returned.
  
Keep records of materials filed or removed, using logbooks or computers.
  
Gather materials to be filed from departments and employees.
  
Perform general office duties such as typing, operating office machines, and sorting mail.
  
Assign and record or stamp identification numbers or codes in order to index materials for filing.
  
Scan or read incoming materials in order to determine how and where they should be classified or filed.
  

-More than monthly Frequency of Task (Categories 1-7) Supplemental-

Design forms related to filing systems.
  
Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  
Operate mechanized files that rotate to bring needed records to a particular location.
  
Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  

-More than weekly Frequency of Task (Categories 1-7) Core-

Track materials removed from files in order to ensure that borrowed files are returned.
  
Add new material to file records, and create new records as necessary.
  
Scan or read incoming materials in order to determine how and where they should be classified or filed.
  
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  
Assign and record or stamp identification numbers or codes in order to index materials for filing.
  
Answer questions about records and files.
  
Perform general office duties such as typing, operating office machines, and sorting mail.
  
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  
Find and retrieve information from files in response to requests from authorized users.
  
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
  
Gather materials to be filed from departments and employees.
  
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  
Modify and improve filing systems, or implement new filing systems.
  
Keep records of materials filed or removed, using logbooks or computers.
  

-More than weekly Frequency of Task (Categories 1-7) Supplemental-

Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  
Design forms related to filing systems.
  
Operate mechanized files that rotate to bring needed records to a particular location.
  
Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  

-More than yearly Frequency of Task (Categories 1-7) Core-

Modify and improve filing systems, or implement new filing systems.
  
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
  
Answer questions about records and files.
  
Assign and record or stamp identification numbers or codes in order to index materials for filing.
  
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  
Gather materials to be filed from departments and employees.
  
Find and retrieve information from files in response to requests from authorized users.
  
Track materials removed from files in order to ensure that borrowed files are returned.
  
Keep records of materials filed or removed, using logbooks or computers.
  
Scan or read incoming materials in order to determine how and where they should be classified or filed.
  
Add new material to file records, and create new records as necessary.
  
Perform general office duties such as typing, operating office machines, and sorting mail.
  
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  

-More than yearly Frequency of Task (Categories 1-7) Supplemental-

Design forms related to filing systems.
  
Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  
Operate mechanized files that rotate to bring needed records to a particular location.
  
Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  

-Several times daily Frequency of Task (Categories 1-7) Core-

Gather materials to be filed from departments and employees.
  
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  
Track materials removed from files in order to ensure that borrowed files are returned.
  
Keep records of materials filed or removed, using logbooks or computers.
  
Add new material to file records, and create new records as necessary.
  
Perform general office duties such as typing, operating office machines, and sorting mail.
  
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  
Answer questions about records and files.
  
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  
Scan or read incoming materials in order to determine how and where they should be classified or filed.
  
Assign and record or stamp identification numbers or codes in order to index materials for filing.
  
Find and retrieve information from files in response to requests from authorized users.
  
Modify and improve filing systems, or implement new filing systems.
  
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
  

-Several times daily Frequency of Task (Categories 1-7) Supplemental-

Operate mechanized files that rotate to bring needed records to a particular location.
  
Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  
Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  
Design forms related to filing systems.
  

-Yearly or less Frequency of Task (Categories 1-7) Core-

Modify and improve filing systems, or implement new filing systems.
  
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
  
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  
Answer questions about records and files.
  
Keep records of materials filed or removed, using logbooks or computers.
  
Find and retrieve information from files in response to requests from authorized users.
  
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  
Scan or read incoming materials in order to determine how and where they should be classified or filed.
  
Assign and record or stamp identification numbers or codes in order to index materials for filing.
  
Gather materials to be filed from departments and employees.
  
Track materials removed from files in order to ensure that borrowed files are returned.
  
Add new material to file records, and create new records as necessary.
  
Perform general office duties such as typing, operating office machines, and sorting mail.
  
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  

-Yearly or less Frequency of Task (Categories 1-7) Supplemental-

Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  
Design forms related to filing systems.
  
Enter document identification codes into systems in order to determine locations of documents to be retrieved.
  
Operate mechanized files that rotate to bring needed records to a particular location.
  

Education Training Experience

-On-Site or In-Plant Training-

None
  
Up to and including 1 month
  
Over 1 month, up to and including 3 months
  
Over 3 months, up to and including 6 months
  
Over 6 months, up to and including 1 year
  
Over 1 year, up to and including 2 years
  

-On-the-Job Training-

None or short demonstration
  
Anything beyond short demonstration, up to and including 1 month
  
Over 1 month, up to and including 3 months
  
Over 3 months, up to and including 6 months
  
Over 6 months, up to and including 1 year
  
Over 1 year, up to and including 2 years
  

-Related Work Experience-

None
  
Up to and including 1 month
  
Over 1 month, up to and including 3 months
  
Over 3 months, up to and including 6 months
  
Over 6 months, up to and including 1 year
  
Over 1 year, up to and including 2 years
  
Over 2 years, up to and including 4 years
  
Over 4 years, up to and including 6 years
  
Over 8 years, up to and including 10 years
  

-Required Level of Education-

Less than a High School Diploma
  
High School Diploma (or GED or High School Equivalence Certificate)
  
Post-Secondary Certificate - awarded for training completed after high school (for example, in Personnel Services, Engineering-related Technologies, Vocational Home Economics, Construction Trades, Mechanics and Repairers, Precision Production Trades)
  
Some College Courses
  
Associate's Degree (or other 2-year degree)